In Simple words, the Public folder is just like a general forum which is used for posting mails, documents and other common information. Actually, usage of public folder has been overcome by SharePoint portal services. Exchange server 2007 is de-emphasized i.e., there is no change or improvement in the public folder architecture in the 2007 version. Microsoft no more support public folders. This article explains the working of the public folders in the exchange 2007 server.
Public folder function:
- Public folder data is kept in the public folder database.
- Multiple replicas of a public folder can be maintained on separate servers.
- Any sort of folder data can be kept in a public folder.
- Public folders can be given their own email address.
- You can configure Send-as permission on a public folder.
Public folder Creation:
In the EMC, go to toolbox PFMC – Public folder management console.
#New-Publicfolder –name TESTPUBLICFOLDER –path ‘\’ –server ‘servername’
Assigning PF Permission and PF Email address:1.Setting Permission can be done from Outlook or the EMS.
2.There are two ways to give admin permission via EMS:
a.Add-PublicFolderadministratorPermission - Per-PF.
b.Add-ExchangeAdministrator - General Admin rights, including to PF root.
3.The easiest way is to use Add-PublicFolderClientPermission to assign ownership
#Add-PublicFolderClientPermission –Identity \TESTPUBLICFOLDER –User USERALIASNAME –AccessRights FolderOwner
4.Check permission of the PF using the Outlook or in EMS with
Set perms with Add/Remove/Set-PublicFolderClientPermission
#Get-PublicFolderClientPermission \TESTPUBLICFOLDER list
5.You can use either the EMC or the EMS to mail-enable a public folder.
6.Check whether a PF is mail-enabled
#Get-PublicFolder list mailenabled
7.Send-As Permission can be done in the console.
Hope the above is informative.
Please feel free to contact me for any questions.